Do you want to ask specific screening questions when candidates apply and filter their answers instantly? Setting up a customized application form for each vacancy allows you to collect exact candidate information, evaluate critical criteria upfront, and automate time-consuming disqualification workflows.
Build your application form
Every job posting can host its own independent application requirements.
1. Go to Jobs and click the pencil icon (Edit) next to the job you want to customize.
2. In the left-hand navigation, click Application.
3.You will see several sections available to edit. Configure the six key pillars of your application form:
Candidate information: Choose which standard fields applicants must fill out (e.g., Full name and Email address are always included; Phone, General title, Professional title, Photo, CV or resume, and Cover letter can be set to required, optional, or hidden).
Screening questions: Build or apply custom questionnaires.
Ask for preferred work location: Toggle on to allow candidates to specify their work location preferences (only available if multiple locations are assigned to the job).
EEO compliance: Toggle this on to collect sensitive candidate demographic self-identification data securely.
Send an auto-confirmation email: Enable and write an automated confirmation message sent immediately to candidates after they submit their form.
Application preferences: Choose the platforms through which candidates will be able to apply.
Tip: Once you have completed your setup, click Save in the top-right corner. You can always access and link directly to your live application form using the URL format: your_job_URL/c/new (e.g., https://jobs.recruitee.com/o/sales-development-representative/c/new).
Set up screening questions
Screening questions help you filter candidates faster by gathering structured insights right as they apply.
Add questions
Scroll to the Screening questions section and choose to apply an existing template from the dropdown, or click Add new to write a question specifically for this job.
Choose an answer type
Select from a variety of answer input formats, such as Yes/No, Single choice, Multiple choice, Text (single and multiple lines), Date, Number, Salary, Video answer, Add a file, Info box, or Legal.
Configure rules, knockout questions and visibility
Type your question and select whether answering it is Required or Optional for applicants.
Toggle the Knockout question switch to automatically eliminate applicants who do not fit core job requirements. Pick a disqualifying answer and assign a disqualify reason.
Set question visibility to adjust who can read candidate responses inside Recruitee:
Visible to everyone: All hiring team members with the appropriate role permissions can view the question and answer.
Visible to selected: Restricted to specific team members or designated hiring roles.
Important: If the disqualification reason you select has an automated rule assigned to it (such as a rejection email), it will trigger immediately after the candidate applies.
Knockout questions are supported on Yes/No, Single choice, and Multiple choice answer types.
Translate questions for multi-language jobs
If you post your job opening in multiple languages on your careers site, you must translate your custom screening questions for each supported language.
1. Open your job in the editor and click the Application tab.
2. In the languages panel on the right side of the screen, select the target language you want to translate your questions into.
3. Click the pencil icon next to each question to write its translation, then save.
4. Monitor the answer type icon status:
Green icon: The question is successfully translated into the selected language.
Orange icon: The question has no translation yet and will temporarily fall back to the job's primary language.
Note: You must switch to your job's primary language settings to add new questions, edit existing questions, or adjust whether they are required or optional.
Configure preferred work location
The preferred location question displays on your careers site and lets candidates specify their workplace preferences.
To configure this question:
1. Ensure you have assigned several office locations to the job during its setup.
2. Click the pencil icon on the far-right corner of the location block to customize the default question text ("What is your preferred work location?").
3. Set the response rule to Required or Optional, and choose whether to allow multiple choices or limit responses to a single choice.
4. Click Save. The answers available to candidates will be restricted to the specific locations assigned to that job opening.
Customize application preferences
Tailor the candidate experience on your job pages by managing the display of third-party profiles and sharing parameters.
Choose the platforms through which candidates will be able to apply: Enable and manage integrations for candidates to apply quickly using their existing professional profiles. You can toggle the visibility of:
Apply with LinkedIn: Enable to allow candidates to populate their application form using their LinkedIn profile. Learn more about enabling the Apply with LinkedIn button.
Apply with Indeed: Enable to allow candidates to populate their application form using their Indeed profile. Learn more about configuring the Apply with Indeed button.
Apply with XING: Enable to provide a streamlined application option for candidates using XING.
Apply with WhatsApp: Enable candidates to initiate and submit their job application via WhatsApp.
Examples
Adding a custom screening question to your application form
Let's say your Engineering team requires all candidates applying for web developer positions to provide a link to their public code repository (like GitHub).
To gather this detail at the very beginning of your process, you can create a custom field of the Text or Add a file type named "Portfolio or GitHub Link".
By toggling this screening question as Required, applicants cannot submit their application without providing their code repository link—ensuring your hiring team gets the technical context they need right from the start.
Related articles |