The Share candidates feature helps you get feedback on candidates from external parties or anyone who is not in your company account in Recruitee.

There are three ways to access Share candidates and you can edit existing Shares in your company account under settings.

Option 1 – From bulk actions

Select the candidate profiles you want to share and click Share from the Bulk actions menu.

Specify which candidates you'd like to share and for how long.

Visible sections: Check what you want to be visible in the candidate profile(s) you've selected above.

  • Profile/CV: External parties will be able to see all data in the Overview tab of the shared candidate profiles. This includes contact information, answers to screening questions, cover letters, CVs, etc.
  • Notes: External parties will be able to see all team notes (excluding private team notes) that your recruiting team created in the shared candidates' profiles.
  • Jobs: External parties will be able to see all jobs the shared candidates' profiles are in.
  • Talent pools: External parties will be able to see all talent pools the shared candidates' profiles are in.

Editable sections: Check what you want to be editable in the candidate profile(s) you've selected above.

  • Add notes: External parties will be able to add comments to the team notes area in the candidate profile(s). NOTE: If you reply to a team note created by a non-team member, they will be able to see your reply in the shared candidates' profiles.
  • Add evaluation: External parties will be able to make evaluations (including a thumb rating) of the candidate(s).

Allow access until: Decide how long your shared candidate profiles will be accessible. You can always change this again later.

Name this share: Although this is optional, naming your shared candidate profile(s) will help differentiate them between other shares created by your team members.

5. Click Share now.

6. Select how external parties should access your share.

Via URL

Anyone who has the link under Via URL will be able to access your shared candidate profiles. Be careful how you share the link.

Via email

Fill out the email address of the person you want to send your share to under Via email > Click Send

They will receive an email with a link to your shared candidate profiles. 

NOTE: You can send only 1 email at a time.

Languages

The language of the shared candidates page can be adjusted if you have enabled multiple languages.

Option 2 – From a candidate's profile

1. Go to the candidate profile that you want to share > Click the Share candidates icon in the top right corner.

2. Select what suits you:

  • Share now: Add the candidate to a new share. See option 1 above for more details on the following steps.
  • Add to existing Shares: Add the candidate to one or more existing shares.

3. If the candidate is already in one or more shares, there will be a green dot on the "Share candidates" icon.

Click it to see all the shares the candidate is in.

Option 3 – From settings

1. Click Settings in the left menu.

2. Under Workflow, click Shared candidates.

3. Click the button + New Share in the top right corner.

4. Specify what you want to share and how long you want to share it.

  • Candidates to be shared: Click the "+" icon to add the candidates you want to share.
  • See option 1 above for more details about the following steps.

Edit the shares in your company account

1. Click Settings on the left menu.

2. Under Workflow, click Shared candidates.

3. Active Shares: External parties are able to access these shares.

Expired Shares: External parties aren't able to access these shares anymore.

Click the pencil icon on the right side of a share you want to edit.

4. Edit the share as you want.

5. Click Save.

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