In this article, we’ll walk you through the steps to create a job in Tellent Recruitee, allowing you to publish it on your careers site and share it on job boards to attract candidates.
Note: This video shows an older version of Recruitee’s user interface, which may look different from the current one.
To get started, go to Jobs and click Add job.
Choose a starting point:
Based on position: Link a position from Tellent HR to a job to access its description and assigned skills for the job posting.
From requisition: Auto-fill job fields with data from your selected requisition.
From template: Select an existing job template.
Create a blank job from scratch.
Duplicate an existing job.
Job details
Set up the main details for your job opening.
Manage languages
If you have multiple languages enabled in your account, click Manage languages at the top right to choose a primary language.
Your job will be shown on the job board and your careers site in the primary language you selected.
Basic info
Provide basic details about the job, including the job title, the department it belongs to, and the main internal contact for this role.
Note: We’ll use the job’s title to generate the job URL on your careers site. You can customize the URL by following these steps.
Add internal tags to better organize your jobs and set an internal priority level for this role (e.g., High, Medium, Low).
Position
Link a Tellent HR position to write a job description and view the expected skills required for evaluating candidates.
Limit the number of job openings
Turn this on to set a hiring limit. Reaching this capacity will block further hires.
Requisition
Assign a requisition to this role. Selecting one will automatically fill out pre-defined job details.
About the role
Write an engaging job description and list the requirements candidates must fulfill to apply for this job.
Tip: Use our built-in AI writing tool to create job descriptions and requirements faster.
Under Job highlights, write a short summary to attract candidates and encourage them to apply. This text will display on the careers site.
Location
Click Assign location to add one or multiple locations to your job, allowing candidates to select their preferred work location when applying.
If the location you want to assign does not exist, click + Add new location to create it on the spot.
Note: Assigning multiple locations is only available in our Advance and Optimize plans.
Work model
Select a work model for the job. This allows candidates to see if the job is on-site, remote, or hybrid.
On-site: Employees work from a dedicated workspace.
Remote: Employees can work from anywhere.
Hybrid: Employees work partly remotely and partly in an office space.
Employment details
These fields are essential if you want to post to free job boards or start a campaign on premium job boards. This information helps applicants better understand the job and decide whether they are a good fit.
Tip: To learn more about the different types of employment, read our blog article.
Note: If a specific requirement isn’t listed, choose the closest option to still give relevant information to candidates.
If two options seem equally fitting, choose the one that meets the minimum requirement. This increases the number of potential candidates without leaving out qualified applicants.
Note: Each job board has unique requirements, which can cause variations in how job information appears. For instance, a job listed by Recruitee as “Full time, permanent” may simply show as “Full time” on a job board.
Salary
Enter the salary range and select a salary period and currency from the dropdown menus.
Note: The salary range will be visible to candidates on the careers site and job boards.
Application
Create an application form for candidates to fill out their details.
Candidate information
The candidate information fields you add here will match the application form on your careers site and will be in the same order.
By default, candidates must fill out these mandatory fields:
Full name
Email address
Optional fields include:
Phone
CV or resume
Cover letter
You can edit the optional fields in the application form by clicking the pencil icon. This lets you change fields from optional to required or remove them using the trash icon.
Click Add new to add a candidate title or photo field.
Screening questions
Create an application form with screening questions for your job.
Ask for preferred work location
Turn this on to ask the candidate to choose a preferred work location. This option is available only if you selected multiple work locations.
EEO Compliance
Turn this on to activate Equal Employment Opportunity (EEO) Compliance for this job.
Note: Please remember to consult a lawyer before using these features. This will help ensure you comply with all applicable laws and regulations.
Send an auto-confirmation email
Use or edit our pre-created auto-confirmation email, or use a pre-created template. The email is automatically sent to applicants after they submit their applications.
Application preferences
Select the platforms where candidates can apply. If you haven’t set up an integration yet, click Add integration.
Team
Assign key stakeholders to the job opening.
Decision makers
Select a recruiter and a hiring manager from the drop-down menu.
Tip: Use the Recruiter and Hiring manager fields as placeholders in your email templates or for automated email senders.
Team members
Here, you can see all the team members who will have access to this job and add new members.
Workflow
Build your hiring pipeline, automate tasks, screen and match candidates with AI, and define candidate profile fields.
Workflow automations
Set up automated actions that trigger when specific key events occur during the hiring process.
Click New automation to build a custom trigger-and-action rule (e.g., automatically sending an email when a candidate enters a specific stage).
Pipeline
Create and customize the hiring stages candidates will move through.
Select a template: Use the dropdown menu to apply a pre-configured pipeline template (e.g., Product Marketing).
Customize stages: Click the pencil icon to edit existing stages, or click Add new to build new stages. You can also click the lightning bolt icon (⚡) on individual stages to manage stage-specific automations.
Screening and matching candidates
Use our AI-powered assistants to support your decision-making.
Screening Assistant: Screens incoming applications based on the criteria you defined.
Matching Assistant: Finds candidates who match your job requirements in talent pools and other jobs.
Candidate profile fields
Create profile fields or select a template with preset questions to gather key details, like the desired start date and salary expectations.
Each job can have different profile fields to collect the most relevant information when needed.
Evaluation kit
Instead of using the same scorecard everywhere, you can assign specific evaluation forms to different pipeline stages.
1. Click + Add forms to choose the evaluation forms for your job.
2. Click the pencil icon next to a form to assign it to a specific stage.
When team members evaluate a candidate in that stage, the assigned forms will automatically appear first and be pre-selected.
Tip: If your company uses Tellent HR (Grow), you can add a skill evaluation section to any evaluation form.
Social sharing
Customize how your job opening looks when shared on social media or displayed in search engine results.
Learn more about applying SEO to your careers site.
Title: The title tag of your job.
Description: The meta description of your job.
Social media image: This image is displayed when you share this job on social media.
Careers page
Manage how your job is presented on your company’s careers site.
Job page layout: Choose the best layout for your job posting. Click Preview to see how it will look to candidates, or click Change layout to select a different layout.
Job cover image: Set a cover image specific to this job. Click + Add new image to upload your file and make the page more visually engaging.
Referrals
Turn on Referrals to allow employees to refer candidates for this job.
Reward
Click + Add new to select a reward for a successful referral, or click Add new reward to create a new one.
Referral questions
Customize the questionnaire that employees fill out when submitting a recommendation.
Use the dropdown menu to select a preset template or click + Add new to write custom questions.
Publish the job
All set? After creating your job, you have three choices:
Click Preview in the top-right to see how your job looks on your careers site in draft form.
Click Save changes in the top-right to keep it as a Draft.
Click Publish or click the arrow next to it and select Use internally. Learn about the different job statuses here.
On the far right, click the three dots to:
Schedule publish dates: Choose when you want to publish and close the job.
Go to notes: View your team’s notes on the job.
Go to files: Access the files attached to the job.
Insert from template: Add data from a template to this job.
Create job template: Create a job template based on this job.
Duplicate: Create a copy of the job that will be saved as a draft, accessible only via a direct link.
Archive: Move the job to the Archived section, where you can still retrieve it.
Job unique ID
Every job has a unique ID that you can find in the top bar of the job.
You can copy this ID and use it to filter jobs in the Jobs section. Learn how to manage jobs here.
