It's hard to tell whether interview work is spread fairly across your team when it's scattered over many jobs and calendars. The Interviews board template brings it together in one place. It shows how many interviews took place, how much time they took, and how that breaks down per team member.
Tip: Recruitment team leads can check this board monthly or quarterly to see which team members were most active and whether their workload is balanced.
What the Interviews board counts
The board only counts interviews that have already started. Upcoming interviews aren't included, even if they fall inside the date range you choose.
This means the board shows your team's past activity, not what's planned.
Note: If you don't have access to all jobs, the board only shows interviews for the jobs and talent pools you're assigned to.
Add the Interviews board
Go to Reports and click New board.
Under Board templates, choose Interviews.
Click Use template.
The board opens with sample data at first, then fills in with your company's interviews.
Key data
The top row of the board shows three headline numbers. By default, they cover the last 7 days.
Completed interviews: The total number of interviews that took place.
Interviewed candidates: The number of unique candidates who were interviewed. A candidate with three interviews counts once.
Total time spent interviewing: The combined length of all interviews. Each interview counts once, no matter how many team members took part. For example, a 60-minute interview with three interviewers adds 60 minutes, not 180.
Advanced reports
The charts and tables below the key data help you dig deeper and compare specific metrics. By default, they cover the last 30 days.
Completed Interviews over time
A line chart of completed interviews, day by day. Use it to see whether your team holds a steady number of interviews or whether there are sudden spikes and drops.
Interviews by type
A pie chart comparing interviews by type, so you can see which is most common. The types are:
Video interview
Phone interview
On-site interview
Meeting
Interviews by duration
A pie chart that groups interviews by how long they took, so you can see how long interviews usually last. The groups are in minutes:
0-30
31-60
61-120
120+
Candidates interviewed by team members
A table comparing team members by the number of unique candidates each one interviewed, from most to fewest.
Time spent interviewing per team member
A table showing the combined length of the interviews each team member took part in, from most to least. Each team member gets the full length of every interview they joined.
Tip: Look at the last two reports together. They show whether the team members who spend the most time interviewing are also the ones who see the most candidates, or whether some interviews run long.
Change the date range
If your team doesn't interview often, a short date range can look empty. Extend the date range to get a fuller picture — for example, switch to the last quarter.
Balance your team’s interview workload
A recruitment lead at a growing software company opens the Interviews board at the end of each quarter. In Time spent interviewing per team member, one recruiter has logged almost twice as many hours as anyone else. But Candidates interviewed by team members shows they saw about the same number of candidates as their colleagues. The lead checks Interviews by duration and finds many of that recruiter's interviews fall in the 61-120 group. They agree to shorten the first-round interview, which frees up time for the recruiter to take on more candidates.
Frequently asked questions
Why don't I see interviews that are scheduled for later this week?
Why don't I see interviews that are scheduled for later this week?
The board only counts interviews that have already started. Upcoming interviews appear once their start time has passed.
Why is the total time spent interviewing lower than the sum of the per-team-member table?
Why is the total time spent interviewing lower than the sum of the per-team-member table?
The total counts each interview once. The per-team-member table gives the full length of an interview to each person who took part, so interviews with several interviewers are counted more than once there.
Why do I see fewer interviews than my colleague?
Why do I see fewer interviews than my colleague?
If you don't have access to all jobs, you only see interviews for the jobs and talent pools you're assigned to.
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