Editing job views
Mathieu Lubrun avatar
Written by Mathieu Lubrun
Updated over a week ago

In your Jobs section, you can access different views on the left side, called predefined views, allowing you to organize and view your job data differently. You can also filter your Views and customize their layout to your preferences. When you create a view, you can also define who will have access to it and allow colleagues to use it.

Filters

Filters are options to narrow down your results and are located on top of each view. Use filters on top of each view to narrow down the listed jobs based on specific criteria.

Click Filters to add a new filter to your view.

Combine filters to narrow down your view even further.

  • Status: Filter jobs by their status - published, internal, etc.

  • Department: Filter jobs by a specific department.

  • Language: Using the multiple languages feature, you can filter jobs by their assigned languages.

  • Tag: Filter jobs by tags.

  • Job openings status: Filter jobs by job opening's status - filled/unfilled.

  • Assigned requisition: Filter jobs by requisition(s) assigned to them.

  • Location details: Filter jobs by location's address.

  • Created by: Filter jobs by users who created them.

  • Followed by: Filter jobs by people who follow them.

  • Recruiter: Filter jobs by a person who is assigned to them as a recruiter.

  • Hiring manager: Filter jobs by a person who's assigned to them as a hiring manager.

  • Date created: Filter jobs by creation date.

  • Publish date: Filter jobs by publication date.

  • Last edit: Filter jobs by last edition date.

  • Scheduled publish: Filter jobs by scheduled publication date.

  • Scheduled close: Filter jobs by scheduled close date.

  • Referrals: If the Referrals feature is enabled, you can filter out jobs that have/have not enabled referrals.

  • EEO Compliance: If EEO Compliance is enabled, you can filter jobs that are/are not compliant with EEO.

Operators

Operators are search criteria to help you shape how you want to view your data. With Operators, you can combine, isolate, or exclude criteria to view jobs. Use them to identify the relevant results.

📌 Certain operators are only available for specific filters.

Multiselect:

  • Is all of: Finds results with all the values you defined. Allows you to narrow down to one or more specific criteria.

  • Is any: Finds results with any value.

  • Is any of: Finds results with at least one value you define.

  • Is none: Finds results without a filled-out value.

  • Is none of: Finds results without any of the values you define.

Date filters:

  • Is: Finds results that only have the value you define.

  • Is not: Finds results that don’t have the value you specify.

  • Is set: Finds all results with a filled-out value.

  • Is not set: Finds all results without a filled-out value.

Click Add filter or use at least two filters to display boolean operators with a choice between AND and OR on the left side.

You can combine several criteria with either AND or OR but not both simultaneously.

AND narrows down your results because you need all criteria to be included, whereas OR broadens your results because the results feature all or either of the criteria displayed.

The more criteria you connect with AND always bring you less results, whereas the more criteria you connect with OR can bring you more results.

Search jobs

Use the search bar to find specific keywords like job title, job ID, location, or department.

Visibility options

When you create or edit a View, you can make the view available for Only you, Select team members, or Everyone. Sharing your view allows other users to access relevant information quickly.

1. When creating a new view, click New view.

2. By default, a View will be visible to only you. However, you can share the view with everyone in your company or select team members with Visibility options.

3. When you click Selected team members, a new window will appear to let you choose the relevant team members. Click Save once you are finished with your selection.

4. You can edit Visibility options after creating a View in View Settings > Visibility options.

Editing list of jobs

You can organize jobs in the order you want when you edit a list by grouping, sorting, or reordering. You can quickly sort out your jobs based on similar criteria.

Group by

With the group option, you can put jobs with similar criteria next to each other. You can group by:

  • Department

  • Status

  • Country

  • State/Region

  • Tags

  • Recruiter

  • Hiring managers

  • Language

To Group, click Group by on the right side of the View.

Once you select a category, items corresponding to the same criteria appear next to each other with a title above the category.

Once you have grouped your jobs, you can collapse groups via the arrow next to each group.

Sort by

You can organize your list of jobs by criteria:

  • Title

  • Status

  • Department

  • Candidates

  • Hires

  • Requisitions

  • Date created

  • Published Date

  • Close date

  • EEO status

💡You can simultaneously use the Group and Sort by view to organize your View however you wish to.

Reordering jobs

Reorder your jobs to change the order in which they appear on your careers site.

1. Click Reorder in View Settings under More.

2. Drag and drop the jobs to move them into the desired order.

3. Click Save.

Bulk actions

In Table and Board view, you can select several jobs at the same time and:

  • Follow

  • Unfollow

  • Manage EEO compliance

  • Manage referals

Table view

Board view

Change layout

Changing the layout allows you to display your jobs however you want. With different layouts, you can hide or show certain information or arrange jobs differently and never miss relevant information.

In the top-right, click the three dots to display View Settings and choose between three views: List, Card, and Board.

You can edit Properties in all three layout types:

In the List and Board views, they will be visible under the job title.

In Table properties, you will have the possibility to show or hide columns.

Table view

In Table View, you can display the following information:

  • Title: The job’s title

  • Job ID: The job’s unique ID

  • EEO compliance: Whether EEO compliance is enabled

  • Candidates: The number of candidates in the job

  • New candidates: The number of new candidates in the job

  • Department: The job’s department

  • Location: The job’s location

  • Scheduled publish: When the job is scheduled to be published

  • Scheduled close: When the job is scheduled to be closed.

  • Tags: The tags associated with the job

  • Qualified candidates: The number of qualified candidates in the job

  • Disqualified candidates: The number of disqualified candidates in the job

  • Followers: The team members following the job

  • Date created: When a job was created

  • Publish date: When a job was last published or set as internal use

  • Close date: When a job was last closed or archived

  • Recruiter: The recruiter assigned to the job

  • Hiring manager: The hiring manager assigned to the job

  • Requisitions: The requisition assigned to the job

  • Hires: The number of hires available and filled for the role

  • Language: The languages the job is posted in

  • State/Region: The state or region the job is posted for

Select the column you want to display in the list and rearrange their order with the two rows of dots on the right side.

With Properties, you can adjust the Table’s columns to see only the needed data.

List view

Board view

In List and Board, you can adjust the criteria only to display the following data:

  • Title: The job’s title

  • Scheduled publish: When the job is scheduled to be published

  • Scheduled close: When the job is scheduled to be closed.

  • Job ID: The job’s unique ID

  • New candidates: The number of new candidates in the job

  • Hires: The number of hires available and filled for the role

  • Department: The job’s department

  • Location: The job’s location

  • Qualified candidates: The number of qualified candidates in the job

  • Disqualified candidates: The number of disqualified candidates in the job

Swimlanes

Swimlanes are only available in the Board layout, allowing you to organize your data in rows.

Swimlanes are an innovative way of looking at your data and grouping several categories (ie. rows of Departments on the left and rows of recruiters on the top row).

The option to display data in Swimlanes is at View Settings > Board > Swimlanes.

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