A hire is the end of one process and the start of another. Marking a candidate as hired in Tellent Recruitee records when you hired them and when they start, counts the hire against the job's openings, feeds your reports, and narrows who can open that person's profile — so a colleague who reviewed them doesn't end up browsing their new teammate's application.
This article covers the whole lifecycle: marking someone as hired, editing their hiring details afterwards, finding your hires again, undoing a hire, and setting up permissions so the right people see hired profiles.
Note: Two permissions control this feature, both in Settings > General > Hiring roles. View hired candidates lets someone open a hired profile. Manage hired candidates lets them mark candidates as hired and move them once hired. See Control who can see hired candidates below.
Set up your pipeline first
Tellent Recruitee determines who counts as hired from your pipeline. Every stage belongs to one of three groups — Applicants, Active process, and Hires — and a candidate is marked as hired the moment they land in a stage in the Hires group.
Important: If your job's pipeline has no stage in the Hires group, you can't mark anyone as hired in that job. Check this in the pipeline, where the Hires section is labeled above its stages.
Pipelines created before 24 January 2023 may include stages in a fourth category — Other. For these stages, you'll see an Update your pipeline to mark candidates as hired infobox in your pipeline settings. Assign those stages to a group, delete them, or change their type to ensure accurate reporting.
Tip: Keep your Hires group to the stages that genuinely mean "this person is joining" — for example Hired and Onboarding. Anything earlier, like Offer sent, belongs in Active, or you'll mark people as hired before they've accepted.
Mark a candidate as hired
Move the candidate into a stage in the Hires group. There are three ways:
In the job's pipeline — drag the candidate onto a stage in the Hires group.
On the candidate's profile — on the job card in the sidebar, click Mark as hired. This is the same button you normally use to proceed a candidate, relabeled because the next stage is a Hires stage.
From the candidate list — select the candidate, click Change stage, and pick a stage under Hires.
The Hiring details dialog opens.
If your company uses requisitions, pick the Requisition and the Job opening this hire fills. When there's only one option, it's selected for you and the field is locked.
Set the Hire date. It defaults to today.
Optionally set a Start date. Leave it empty if the candidate hasn't confirmed one yet.
If the job has more than one location, choose the Work location — where the new employee will actually work
Under what's next?, decide what happens to the candidate's other processes:
Disqualify candidate from other jobs — withdraws them from every other job they've applied to. You'll then need to pick a disqualify reason. This option only appears when the candidate is in other jobs.
Stop sharing outside of "[your company]" — removes the candidate from the public share links they appear in. This option only appears when they're added to at least one sharing link.
Click Mark as hired.
The 🎉 Woohoo! Congrats on hiring! dialog shows the candidate's story: where they came from, how many team members evaluated them, and their time to hire. Click Done.
Note: You can mark only one candidate as hired at a time. If you select several candidates and open Change stage, the Hires group appears but a 'hired' stage can't be picked, with the message You can only mark one candidate as hired at a time.
Date rules
You can set two dates — Hire date and Start date, which are connected to one another, and the date pickers enforce it:
The Hire date can't be in the future, and can't be earlier than the day the candidate was assigned to the job. If it is, you'll see Hire date must be after the candidate was assigned to the job, with the date.
The Start date can't be earlier than the hire date. If you push the hire date past an already-chosen start date, the start date clears.
Tip: Set the hire date to the day the candidate accepted, not the day you had the chance to update the pipeline in Tellent Recruitee. Time to hire is calculated from it, so a late entry quietly inflates the number in your reports.
When you can't mark someone as hired
If the job has no openings left, the dialog doesn't open. Instead you'll get a notification:
All job openings are filled — either update the number of openings in the job editor to hire this candidate, or assign another requisition to hire this candidate if you use requisitions.
Sorry, hiring is now blocked — To unblock it, assign candidates to job openings. This means the job already has hired candidates who aren't assigned to an opening.
Click View in the notification to go straight to the job editor and fix it.
Review and edit hiring details
Once someone is hired, their hiring details are available in two places on their candidate profile.
On the profile overview, a green line reads Hired for the [job] job on [date] in [location]. Click More details next to it to open the full hiring details.
On the job card in the sidebar, you'll see Hired date, Start date, and Work location.
To change any of them:
On the job card, click Edit hiring details.
Update the Hire date, Start date, Work location, or assigned Job opening.
Click Save.
Note: A warning or error icon next to Edit hiring details means something's off with the job opening — either the job's limit of hired candidates is exceeded, or this candidate isn't assigned to an opening. Hover over the icon to see which.
Tip: Start dates move. Check them again a week before someone joins, especially if you report on them or hand them over to onboarding.
Find your hired candidates
Use the Hires view
Go to Candidates and click Hires in the left-hand side panel. It's your candidate list, already narrowed to hired candidates:
Hiring status is locked to Marked as hired — it's what defines the view, so you can't switch it off here.
Hire date and Start date filters are ready in the panel. Use them to set a range.
The list is sorted by Hire date, newest first.
The Hire date and Start date columns are visible by default.
Filter hired candidates in any candidate view
The same filters work anywhere in Candidates:
Click Add filter.
For dates, open Date and pick Hire date, Start date, or Date created. To narrow by hired status instead, pick Hiring status.
Set your range, or choose Marked as hired or Not marked as hired.
Tip: Add the Work location column to see where each hire is based without opening profiles — useful when you hire the same role across several offices.
Note: The Hires view, these three related filters, and the Hire date and Start date columns are all hidden from team members without View hired candidates.
Undo a hire
If someone was marked as hired by mistake, or the hire falls through, move them out of the Hires group.
Move the candidate to a stage outside the Hires group, or remove them from the job.
Confirm in the dialog — Change stage and unmark hired status?, or Remove from job?.
Important: Undoing a hire clears the candidate's hire date, start date, work location, and time to hire. None of it comes back if you mark them as hired again — you'll have to enter it all a second time. It also changes their profile visibility and your reporting.
Control who can see hired candidates
If you bring colleagues in as reviewers, you may not want them to browse their new teammate's application — or their own. Set that up in Settings > General > Hiring roles.
View hired candidates
Can view candidates who are marked as hired.
Team members without this permission can't select or open a hired candidate's profile. In the pipeline, the candidate is there but not selectable, with the tooltip This candidate has been hired. You can't select or view their profile. A candidate hired for a different job shows Hired for a different job at your company. You can't select their profile.
If they do open the profile, they see a limited page headed Candidate is marked as hired 🎉 — the candidate's name, the job and department they were hired into, and who marked them as hired. Nothing from the application itself.
Note: If the team member also has the Manage candidates permission, that page still lists the candidate's other jobs and talent pools, so they can disqualify or remove them from those. The profile itself stays hidden.
Manage hired candidates
Can mark candidates as hired, move them between stages, add tags, sources, and upload files to their profiles.
Team members without this permission can't mark candidates as hired or move them once hired. The Mark as hired button is disabled, with the tooltip You don't have permission. Ask another team member to mark the candidate as hired. In the bulk Change stage dialog, the Hires stages appear but can't be picked, with the message You don't have permission to mark candidates as hired. Ask a team member to do it. They can still open the hiring details, but read-only — there's no Save button.
Note: Manage hired candidates depends on Manage candidates and View hired candidates. Switching it on switches those on too, and a role that already has both gets Manage hired candidates along with them.
Frequently asked questions
Can I mark several candidates as hired at once?
Can I mark several candidates as hired at once?
No — one at a time. Each hire has its own dates, work location, and job opening, so there's nothing sensible to apply in bulk.
Can the hire date be in the future?
Can the hire date be in the future?
No. Use the Start date for a future date; the hire date records when the hire was agreed.
What happens if I move a hired candidate back into the pipeline?
What happens if I move a hired candidate back into the pipeline?
They're no longer marked as hired, and their hire date, start date, work location, and time to hire are cleared. You can't get those back — see Undo a hire.
Why can't I see the Hires view or the hire date filters?
Why can't I see the Hires view or the hire date filters?
Your hiring role doesn't include View hired candidates. Ask an admin to check it in Settings > Roles.
Does marking someone as hired close the job?
Does marking someone as hired close the job?
No. It counts against the job's openings, and once they're all filled you can't hire anyone else into that job — but the job itself stays open until you close it.
Do I have to disqualify the candidate from their other applications?
Do I have to disqualify the candidate from their other applications?
No, it's a choice you make in the dialog. Leaving it unchecked keeps them active in those other jobs.