Interview scheduling has always been one of the most frustrating and time consuming chores of recruiting. Scheduler lets you schedule interviews with with more than one person. It works with your synced calendar to automatically check the availability of all interviewers. Scheduler shows not only when interviewers are busy but exactly what they are doing so that you can select a time that works for everyone.

Here’s how to schedule an interview with multiple interviewers:

Connect your calendar

If you haven't already done so, first choose your calendar platform to sync your calendar in your Recruitee profile. Read here on how to sync your calendar.

This will make sure that if you have a "busy" event in your synced calendar, the Scheduler will see that you are unavailable and automatically remove any conflicting times from your scheduling page. Candidates can only choose times that you and, if applicable, other interviewers, are all available.

When you have multiple synced calendars in your account, you can choose which ones you would like the Scheduler to use and check for free time slots.

Important: Select Personal Calendar to block candidates from selecting times you already have events planned. If a calendar is set as a Personal Calendar, (even if it is a team calendar), events in this calendar will be blocked in the scheduler. On the other hand, if the type you choose is Team Calendar (even if it is your private calendar), these events will not be blocked in the scheduler. 

Important: Leave the box Show only free/busy (hide details) unchecked if you want the event's time and title to be visible to your team members when they view the synced Calendar. Check the box Show only free/busy (hide details) when you sync your personal calendar and not your work calendar, if you want only the event's time to be visible to your team members when they view the synced Calendar. If you check the "Show only free/busy" box, then your team members will see that you have scheduled events, but they will not be able to see the title of those events. Here's more about syncing your calendar.

Create a scheduler link

A scheduler link is a link that can be shared in your email conversations with candidates (templates, slack, chat, etc.). When a candidate clicks on your link, they’ll be directed to a landing page where they can choose to schedule a time to connect with you.

To create your link, click New Scheduler link and give your link a name (related to an open role, like 'Customer Success Manager'). Your new scheduler link will appear in the scheduler overview of all your created links.

Set up availability

Scheduler allows you to choose when you would like to be available for each event type. You can choose the date range to limit how long you want to offer your availability in the future and when you want your scheduling link to expire to avoid being double-booked.

Set your available hours when candidates can schedule events with you. Add other team members to pool their availability.

Important: They need to have their calendars synced as well for Scheduler to detect any scheduling conflicts.

Scheduler only shows candidates the times when all team members are available. When a candidate books a time slot, all associated team members are added to the calendar event and their availability is booked.

Edit event details

Now you can decide on the event type (phone, video, or on-site interview or meeting), how long the event will take, and the event location. 

Next, select the time zone in which the event will take place. When a candidate schedules an event with you, it is published to your calendar in the time zone you set for the event.

Note: When setting up your scheduling link, you can send a direct request to the other team members that they need to fill out a selected evaluation form after the interview.

What’s next? 

Now that you have set up your link, learn how to share your link with your candidates.

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