Connect your calendar to Recruitee to schedule, view, and manage all candidate events in one place.
Coordinating interviews with candidates can feel like a moving target. By syncing your calendar with Recruitee, you can seamlessly schedule and manage all your hiring events in one central place.
In this article:
Sync Google or Microsoft calendars
Setting up a two-way sync ensures that events scheduled in Recruitee automatically appear in your work calendar — and vice versa.
1. Go to Settings > My account > Profile.
2. Select the Calendars tab.
3. Click + Sync calendar.
4. Select your calendar provider (Google or Microsoft) and log in to authorize the sync. Once authorized, a setup popup will open in Recruitee.
5. Choose a calendar type. You can sync either a Personal calendar or a Team calendar.
📌 Note: Keep these key rules in mind when choosing a calendar type:
You cannot change the calendar type after syncing. To switch types, you must disconnect and sync again.
Team calendar events are not used in the Event scheduler.
Personal calendars are visible to you and your team members.
Team members with manage company permissions can add and delete any Team calendars.
6. Select the calendar you would like to sync from the list of calendars in your connected account.
📌 Note: Calendars that say Can’t be synced (view-only) are calendars you have limited access to.
7. Choose your visibility preferences. You can restrict access to Only me or share details with your entire team.
8. If you select Only me, your teammates will only see whether you are free or busy - the specific titles and details of your events will remain hidden.
9. Click Sync now.
📌 Note: For Google Calendar only, participants added via Recruitee are automatically added to the synced Google event as guests. This means the event will appear on their calendar even if they have not set up a sync. You can only manage guest participation directly within your Recruitee calendar.
Sync other calendars
If you use a different calendar provider, you can set up a one-way sync. This means events scheduled in Recruitee will show up in your personal calendar, but your personal events will not sync back to Recruitee.
1. Go to Settings > My account > Profile.
2. Select the Calendars tab and click + Sync calendar.
3. Select Other calendar.
4. Choose the calendar option you want to sync:
Company calendar: Syncs all events in your company’s Recruitee calendar.
My calendar: Syncs only the Recruitee events you are personally attending.
5. Click the provided link to open your default calendar application and confirm the sync.
💡 Tip: If your application does not open automatically, you can download the sync_calendar.ics file. Simply double-click the downloaded file to add it directly to your calendar application.
Disconnect your calendar
1. Go to Settings > My account > Profile and select the Calendars tab.
2. Click the pencil icon next to your synced calendar and select Edit.
3. Click Delete in the bottom-left corner and confirm your choice.
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