This article walks you through creating custom fields, managing their settings, and assigning them to job templates or requisition forms.
Important: Custom fields are used to collect details about jobs or requisitions—they do not apply to candidate application forms. To set up custom questions for applicants, see our article on Creating an application form for each job.
Choose your custom field structure
In Recruitee, you can capture job-specific details to keep your hiring team aligned and replace manual tracking methods—like tags—with structured dropdowns and inputs.
Note: You can create up to 3 custom fields on the Advance plan, and unlimited fields on the Optimize plan.
Custom fields can be created in several formats based on the information you need to collect:
Text (Single line)
Single choice (dropdown)
Multiple choice (dropdown)
Yes / No
Number
Money
Date
User (single choice)
User (multiple choice)
Note: While you can use user-type fields to assign team members to specific fields, this action does not automatically grant them job permissions or make them job followers.
Create new custom fields
Ensure you have the Create custom fields permission enabled in your user settings before building your first field.
1. Navigate to Settings > Workflow > Custom fields. Here, you will see a list of default custom fields already active in your account.
2. Click + New field and configure the setup options:
Name the field: Enter the label your team will see in forms.
Select the field type: Choose the text, choice, number, money, date, or user option that matches your data type.
Required vs Optional: Toggle whether filling out this field is mandatory. If set to required, users must complete it before publishing jobs or sending requisitions for approval.
Display: Choose where the field should appear, such as on your careers site, in new blank jobs, or in specific job templates.
Note: If Requisition Approvals are active in your company account, a Use this field in section will appear. You can use this to assign the field to both jobs and requisitions.
Edit and manage custom fields
You can modify existing fields or control how they are applied across different sections of your account.
To make structural changes to a field:
1. Go to Settings > Workflow > Custom fields.
2. Click the pencil icon in the right corner of the field card to edit its properties.
3. Click the three dots menu to delete the field, duplicate it, or check which active jobs, templates, or requisitions currently use it.
Important: Editing a custom field applies your changes globally. The updates will instantly display across all active jobs, templates, draft requisitions, your careers site, and external job boards where the job is promoted.
Assign custom fields to jobs and templates
To add or remove custom fields in jobs, templates, and requisition forms, ensure your user role has the Add custom fields to modules permission enabled.
Manage fields in a single job
1. Open your chosen job in the editor.
2. Click Manage fields in the top-right corner.
3. Select the checkboxes for the fields you want to assign to this job, or deselect fields to remove them.
Manage fields in job templates
Assigning custom fields to job templates ensures your recruitment process remains consistent company-wide.
1. Go to Settings > Templates > Jobs.
2. Click the pencil icon next to the job template you want to update.
3. Click Manage fields in the top-right corner.
4. Select the fields you want to assign to the template, or deselect fields to remove them.
Tip: Double-check your changes to ensure all templates requiring the same data are kept aligned. If you do not see the option to manage fields, check with your administrator to verify your user permissions.
Add custom fields to requisition approvals
You can add custom fields to your requisition form to centralize position details and streamline stakeholder approvals.
1. Go to Settings > Workflow > Requisition Approvals.
2. Navigate to the Requisition Form tab.
3. Click + Add field.
4. Select the fields you want to assign to your approval form from the available list.
Tip: Fields with a Requisition only badge will only appear on requisition approval forms. If a field is assigned to both jobs and requisitions, the values entered during the requisition phase will automatically carry over to the job once approved.
Examples
Let's say your Finance team requires a pre-approved salary range before your recruiters can publish a new opening.
You can create two custom fields: a Number field named "Approved Salary" and a User (single choice) field named "Hiring Manager."
By setting both fields to "Required" and adding them to your requisition approval templates, you ensure that no job is created without an approved budget and a designated manager assigned to lead the process.