It's hard to tell how a single job is really performing when the numbers live in different places. The Reports dashboard brings a job's key hiring metrics together on one screen, so you can spot bottlenecks, see where your best candidates come from, and understand why others drop out. This article walks you through each part of the dashboard and how to read it.
📌 Note: The Reports tab is only visible to users with the Manage report dashboards permission. If you don't see it, ask an administrator to update your role.
Open the Reports dashboard
The dashboard lives on each job, so you always see data for the job you're looking at.
1. Go to Jobs and select a job.
2. Click the Reports tab.
Your dashboard opens with the most recent data for that job.
📌 Note: Reports only appear once a job has candidates. For a job with no candidates yet, you'll see a short message instead of charts — the data shows up as soon as you start hiring.
Review the overview stats
At the top of the dashboard, a row of cards gives you a quick snapshot of the job:
Total time the job was published — how long the job has been live.
Total candidates since the job was first published — everyone who has applied or been added.
Number of completed evaluations — how many candidate evaluations are done.
Overdue candidates — candidates waiting too long in their pipeline.
Click any card to open the full list of candidates behind that number.
📌 Note: The Overdue candidates card only appears when at least one stage in your pipeline has a time limit set. Without a time limit, there's nothing to be "overdue" against, so the card is hidden.
Analyze your pipeline
Two widgets help you see how candidates move through your hiring process — and where they get stuck.
Pipeline funnel
The Pipeline funnel shows the percentage of your candidates that reached each stage, so you can identify bottlenecks at a glance.
Hover over a stage to see a breakdown for that stage: how many candidates reached it, how many proceeded, how many were disqualified, and how many are still in the stage.
Click a stage to open the list of candidates it represents.
Time spent per stage
Time spent per stage shows the average time a candidate spends in each stage of your hiring process. Use it alongside the funnel to tell the difference between a stage that loses candidates and one that simply takes too long.
💡 Tip: Read the two pipeline widgets together. A high drop-off in the funnel points to a stage where candidates are lost, while a long time per stage points to a step that's slowing your time to hire.
See when and where candidates apply
New candidates
The New candidates graph plots how many new candidates applied over time, so you can see when interest in the job peaked.
Sources
The Sources chart compares where your candidates came from, so you can see which channels are most effective for this job.
Understand why candidates are disqualified
The Disqualify reasons chart shows why candidates were disqualified from the hiring process, ranked by how often each reason came up. Next to the chart, a counter shows the total number of candidates disqualified out of all candidates for the job. Use this to brief recruiters and hiring managers on what to watch for during screening and interviews.
Change the time period
Each chart has its own time-period selector in its top-right corner, so you can adjust one widget without affecting the others.
1. Click the time-period dropdown on a chart.
2. Choose one of the presets — Since published, Last 7 days, or Last 30 days — or select Custom to set your own start and end dates.
3. The chart updates to show data for that period.
By default, every chart shows data Since published — that is, since the job first went live.
📌 Note: The overview stat cards at the top of the dashboard always reflect the full lifetime of the job and don't have a time-period selector. Only the charts below them can be filtered by period.
Examples
A recruiter notices in the Pipeline funnel that only 17% of candidates make it past the phone interview, while Time spent per stage shows candidates sit in that stage for seven days on average. Together, these point to a scheduling bottleneck at the phone-interview step rather than a shortage of qualified applicants.
Reviewing the Sources chart for the same job, they see that most hires came from referrals rather than a paid job board — so for the next role, they shift budget toward the referral program.
FAQs
Why don't I see the Reports tab?
Why don't I see the Reports tab?
The tab is only shown to users with the Manage report dashboards permission, and it requires an active subscription on a plan that includes the job dashboard. Ask an administrator if you're unsure.
Does the time period apply to the whole dashboard?
Does the time period apply to the whole dashboard?
No. Each chart has its own selector, and the overview stat cards always show the job's full lifetime.
Where can I see the individual candidates behind a number?
Where can I see the individual candidates behind a number?
Click a stat card or a stage in the funnel to open the list of candidates it represents.