Some jobs need to go live on a set day, like the start of a hiring campaign. Others need to come down when applications close. Set a publish date and a close date on the job, and Recruitee changes its status for you. You don’t have to remember to do it yourself.
Note: Job scheduling is included in the Start, Grow, and Optimize plans. On accounts still using the earlier plan names, it’s part of Scale and Lead.
Schedule publish and close dates for a job
You can schedule dates for any job that’s a draft, set to internal use, or already published. Closed and archived jobs can’t be scheduled.
Open Jobs and click Edit next to the job you want to schedule.
In the top-right corner of the job, click the three dots and select Schedule publish dates. Under Publish date, choose the day when the job should go live.
Under Close date, choose the day when the job should close.
Check the time zone below the dates. Recruitee uses your own time zone by default. Change it if the job should follow a different time zone.
Click Schedule.
Save the job by clicking Save changes or Publish changes.
After you save the job, the dates appear at the top of the job editor under Job publish date and Job close date.
Important: Your dates aren’t stored until you save the job. If you close the job without saving, the schedule is lost.
Understand which dates you can set
The dates you can schedule depend on the job’s current status:
Draft or Use internally: You can set a publish date, a close date, or both. On the publish date, the job becomes Published.
Published: You can set a close date. The job is already live, so the Publish date field is disabled.
Closed or Archived: You can’t schedule dates.
Note: A scheduled publish always changes the job’s status to Published. You can’t schedule a job to change to Use internally.
To schedule a new publish date for a published job, change its status to Use internally first. Then schedule the publish date.
Choose valid publish and close dates
Keep these rules in mind when you choose your dates:
The publish date can be today or any later date.
The close date must be at least one day after the publish date.
You can’t publish and close a job on the same day.
You can choose a date, but not a specific time of day.
Publish a job today
If you choose today as the publish date, the field shows Now and the Schedule button changes to Publish. Click Publish to put the job live on your careers site immediately, as if you had published it manually. The close date you chose still applies.
Set only a close date on a draft job
You can set a close date without setting a publish date. However, a draft job can’t be closed if it has never been published. If the draft still hasn’t been published by its close date, it stays a draft and Recruitee shows Job couldn’t be closed on the job.
Tip: If you want a draft job to go live and close automatically, set both a publish date and a close date.
Understand when a scheduled job changes status
A scheduled job is published at the start of the publish date, at 00:00, in the time zone you selected.
It is closed at the end of the close date, at 23:59, in the selected time zone.
Recruitee checks for scheduled jobs once an hour. As a result, the status change may happen up to an hour after the scheduled time. For example, a job scheduled to publish on October 12, 2026 may go live between 00:00 and about 01:00 that day.
An automatic publish or close works like a manual status change. When a job is published, it appears on your careers site. When it is closed, it is no longer available for applications.
Understand how close dates affect Google for Jobs
When a job has a close date, Recruitee adds the date to the job’s structured data on your careers site as the validThrough date. This tells Google for Jobs when to take the job posting offline.
Learn more in Applying SEO to your jobs and careers site.
Understand why a scheduled job can’t be published
When the publish date arrives, Recruitee checks the job as it would during a manual publish. The job isn’t published if, for example:
You don’t have any free job slots.
The job has more locations than your plan allows.
Required fields are empty or incorrect.
The job requires a requisition but doesn’t have one.
If publishing fails, the job shows Publishing failed in the jobs list. The job editor also shows This job couldn’t be published, together with the reason and the next step.
If you follow the job, you also receive a notification. Recruitee doesn’t try to publish the job again automatically. Fix the problem, then publish the job manually or schedule a new publish date.
Note: The scheduling dialog may warn you about some of these problems before you schedule the job. For example, it may tell you when required fields are missing or a requisition needs to be assigned.
Edit or clear scheduled dates
Open the job in the job editor.
At the top of the job, next to the scheduled dates, click Edit. You can also click the three dots and select Schedule publish dates.
The dialog opens as Edit publish dates.
Choose new dates. To remove a date, open its date picker and click Clear.
To remove the complete schedule, clear both dates.
Click Save, then save the job.
Note: Scheduled dates are removed automatically after the scheduled action takes place:
The scheduled publish date disappears when the job is published.
Both scheduled dates disappear when the job is closed or archived.
Both dates also disappear if you change the job’s status yourself before the scheduled date.
Duplicating a job doesn’t copy its scheduled dates.
See your scheduled jobs
In the jobs list, scheduled jobs show an alarm clock icon with their dates. Point to it to see the dates and time zone.
Filter and sort by scheduled dates
To see only scheduled jobs, add a filter in the jobs list. You can use:
Scheduled publish
Scheduled close
You can also sort your jobs by Scheduled publish date or Scheduled close from the sort menu.
Show scheduled and actual dates in the jobs table view
In the table view, add columns to see your dates at a glance.
Scheduled dates disappear once a job is published, closed, or archived. Add the Publish date and Close date columns to keep a record of when those changes really happened.
Here’s how those two actual dates are set:
Publish date is set when a job is published, or set to internal use, from any other status. Switching a job between Published and Internal use doesn’t change it.
Close date is set when a job is closed. Archiving a job sets it only if the job doesn’t already have one.
Republishing a closed job clears its close date and sets a new publish date.
Get notified about scheduled jobs
Recruitee can notify you when something happens to a scheduled job you follow.
Go to your Notification settings.
Under Followed jobs or talent pools, turn on Statuses are changed.
You’ll be notified when:
A job is scheduled
Scheduled dates are updated
Scheduled dates are removed
A scheduled job’s status changes automatically
A scheduled job can’t be published, with the reason
A scheduled job can’t be closed
Frequently asked questions
Can I choose the exact time when a job is published?
Can I choose the exact time when a job is published?
No. You can choose the publication date and time zone, but not a specific time. The job is published at the start of the selected day—for example, a job scheduled for June 10 is published at 12:00 a.m. in the selected time zone. If it needs to go live at 9:00 a.m., publish it manually instead.
Why wasn’t my job published on the date I scheduled?
Why wasn’t my job published on the date I scheduled?
The most common reason is that no free job slots were available on the scheduled date. For example, if all your slots are in use on June 10, the job will not be published that day. Check the job and your available slots, then publish the job manually or schedule a new publication date.
Can I schedule a job to use internally instead of publishing it?
Can I schedule a job to use internally instead of publishing it?
No. A scheduled publish always makes the job Published.
Why did my scheduled dates disappear?
Why did my scheduled dates disappear?
Scheduled publish and close dates are removed after the related status change happens. This can happen when the job is published, closed, or archived, including when you change the status yourself. For example, the scheduled publication date disappears after the job is automatically published on that date.
Does automatic publishing also post my job to job boards?
Does automatic publishing also post my job to job boards?
Not automatically. Automatic publishing changes the job’s status to Published, which makes it visible on your Careers Site. To post the job on job boards, submit it to those boards separately; each board may have its own requirements. For example, a job can be published on your Careers Site without appearing on Indeed or another job board.
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