Managing candidates submitted by recruitment agencies often involves complex coordination, scattered communications, and manual status updates. With HirePort you streamline the entire process by providing a central platform where you can review candidates, communicate with agencies, and move candidates through your hiring stages efficiently.
Reviewing agency candidates
1. Access candidate profiles
Navigate to Jobs
Select the relevant position
Click on candidates marked with tags 'Agency'
2. Review candidate information
Check "Notes" section for:
Agency introduction
Salary package details
Secondary employment conditions
Candidate motivation
Agency's match explanation
Reasons for next steps
Review Documents:
Click "Resume" to view CV
Check any additional attachments
Communication with Agencies
Direct messaging
From candidate profile, go to to the Agency Chat tab:
Click the chat icon
Click "Write a message..."
Type your message and send using arrow icon
Moving candidates forward
Progress steps
Review candidate details
Click progression button
Select appropriate next stage:
Interview
Assessment
Offer
Hire
Status updates
Agencies automatically receive updates when candidates move stages
Keep agencies informed about:
Interview decisions
Feedback
Next steps
Timeline changes
Interview scheduling
Select "Interview" stage
Agency automatically receives notification
Coordinate timing through chat function
Best practice
Review all agency notes before making decisions
Provide timely feedback
Keep communication in platform
Update stages promptly
Document important decisions
Maintain clear communication
Benefits
Streamlined candidate management
Automatic agency updates
Centralized communications
Clear process tracking
Efficient interview coordination
Need help?
Our support team is happy to help. Please don’t hesitate to reach out if you have any questions.