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How to recognize agency-submitted candidates

Identifying and managing agency-submitted candidates.

Updated over 2 weeks ago

Managing candidates submitted by multiple recruitment agencies can be chaotic and risky. Traditional methods often lead to ownership disputes, lost communications, and confusion about candidate status. Without a centralized system, companies struggle with:

  • Double submissions from different agencies

  • Scattered communication across emails

  • Missing or incomplete candidate information

  • Unclear salary expectations and motivations

  • Difficulty tracking agency performance

The AgencyHub solves these challenges by providing clear candidate ownership, centralized communications, and structured information sharing between companies and agencies. This ensures transparency and efficiency throughout the recruitment process.

How to identify agency candidates

  1. Navigate to the Jobs section and open the relevant job posting.

  2. From there, open the candidate’s profile and check the tags.

  3. Agency-submitted candidates are marked with tags such as agency, fee, and the agency’s name.

    Screenshot 2025-01-23 at 17.14.23.png

Communicating with agencies

Starting a conversation

  1. Open the candidate profile and click on the tab 'Communication'. Scroll down to find the 'Agency Chat'

    agency chat.png
  2. Type your message in the "Write a message..." field

  3. Click the send icon to deliver your message

Accessing candidate information

  1. Click "Notes" to view additional candidate details

  2. Review key information:

    • Salary expectations

    • Candidate's motivation for job change

Best practice

  • Always check "Notes" section before initial contact

  • Respond to agency messages promptly

  • Keep all communication within the platform

  • Document important decisions in the chat

Key features

  • Integrated messaging system

  • Centralized candidate information

  • Clear agency attribution

  • Complete communication history

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