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How to prevent duplicate candidate submissions

Learn how AgencyHub prevents duplicate candidate submissions.

Updated over 3 weeks ago

The AgencyHub prevents duplicate submissions through an advanced checking system. The system automatically prevents agencies from submitting the same candidate to the same job by checking:

  • Email address

  • Phone number

  • Name

  • LinkedIn profile URL

Important to know

  • This check happens in real-time during submission

  • Agencies cannot complete a submission if any of these details match an existing candidate

  • This prevents ownership disputes and ensures fair processing

  • The first agency to submit a candidate maintains ownership rights

If an agency attempts to submit a duplicate

  1. They will receive an immediate notification

  2. The submission will be blocked

  3. They cannot proceed with the submission

Best practice

  • Always check if they have already submitted the candidate

  • Verify candidate details before submission

  • Keep candidate information up to date

  • Communicate with candidates about previous applications

📌 Note: While duplicate submissions for the same job are prevented, candidates can be submitted to different positions within your organization. This allows for considering strong candidates for multiple relevant roles.

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