The AgencyHub prevents duplicate submissions through an advanced checking system. The system automatically prevents agencies from submitting the same candidate to the same job by checking:
Email address
Phone number
Name
LinkedIn profile URL
Important to know
This check happens in real-time during submission
Agencies cannot complete a submission if any of these details match an existing candidate
This prevents ownership disputes and ensures fair processing
The first agency to submit a candidate maintains ownership rights
If an agency attempts to submit a duplicate
They will receive an immediate notification
The submission will be blocked
They cannot proceed with the submission
Best practice
Always check if they have already submitted the candidate
Verify candidate details before submission
Keep candidate information up to date
Communicate with candidates about previous applications
📌 Note: While duplicate submissions for the same job are prevented, candidates can be submitted to different positions within your organization. This allows for considering strong candidates for multiple relevant roles.