Managing recruitment agency relationships through Recruitee involves proper setup and configuration. Companies often need to:
* Add new agencies to Recruitee
* Configure contract terms and fee structures
* Send and manage invitations
* Organize agencies into lists
* Monitor agency status and engagement
The AgencyHub streamlines agency management by providing a structured setup and invitation process, ensuring all agencies are properly onboarded from day one.
Prerequisites
Administrator access to Recruitee
Agency contact information
Defined contract terms
Fee structure decisions
Process overview
1. Accessing Agency Management
Go to AgencyHub
Navigate to Agency Management
2. Adding a new agency
📌 Note: Agencies must be invited individually to ensure proper contract configuration and terms for each agency. This helps maintain accurate records and specific agreements for each partnership.
Click the Add Agencies button on the Agency Management page.
Enter the required agency details:
Agency email address
Agency full name or contact person
Select an appropriate contract
Choose transaction currency
📌 Note: The invitation won’t reach the intended recipient if you enter an incorrect email address. You can send a new invitation using the correct email address. The incorrect invitation will expire automatically.
3. Configuring contract details
Click Show fields to reveal additional options.
Select the contract type:
Permanent
Freelance
Secondment jobs
3. Set fee structures and payment terms.
4. Setting transaction fees
Enable the transaction fee toggle.
Choose fee arrangement:
Company pays full fee (0%)
Split fee arrangement (50/50)
Agency pays full fee (100%)
3. Add any relevant comments.
5. Managing agency lists
Click Add to list to save without an invitation.
Or click Add & Invite to save and send an invitation.
Monitor agency status in the list.
6. Customizing invitations
Click Edit invite email.
Modify the introduction text.
Preview the complete email.
Send invitations to selected agencies.
Best practices
Agency setup
Verify all contact information before adding
Prepare contract terms in advance
Set clear fee structures
Create organized agency lists
Invitation process
Personalize invitation messages
Double-check email addresses
Review all contract terms
Confirm fee arrangements
Post-invitation
Monitor acceptance status
Follow up on pending invitations
Keep documentation updated
Maintain organized lists
Troubleshooting common issues
Invalid email addresses
Verify email format
Check for typos
Confirm business domain
Contract configuration
Review required fields
Check fee structures
Verify currency settings
Invitation problems
Resend if needed
Check email delivery
Verify spam settings
Security considerations
Use business email domains
Verify agency credentials
Monitor access levels
Regular audits recommended