Managing relationships with 100+ recruitment agencies traditionally involves complex contract negotiations, diverse fee structures, and time-consuming administrative processes.
Companies often face challenges with:
Individual rate negotiations with each agency
Maintaining consistent terms across agencies
Tracking agency responses and acceptance status
Managing multiple contract versions
Time-consuming onboarding processes
The AgencyHub’s pay-per-hire solution streamlines this process by allowing companies to maintain existing terms while standardizing the agency management process through our platform.
Overview
The pay-per-hire solution enables you to:
Maintain existing agency relationships and terms
Scale your agency network efficiently
Track agency acceptance status
Reduce administrative overhead
Ensure consistent process compliance
How it works
1. Inviting preferred agencies
Go to AgencyHub and navigate to Agency Management
Click Invite talent suppliers
Enter the agency’s email address
Select the appropriate MASTER AGREEMENT or click directly on Show fields
Input the existing agreed terms for that agency
2. Agency acceptance process
The agencies will receive the invitation immediately via email. This email contains:
Clear identification of the inviting company
Invitation to create an AgencyHub account
Explanation of the AgencyHub and its benefits
When the agency creates its AgencyHub account, it will:
See a pop-up with the company terms and conditions
Review their existing fee arrangements
Accept or decline the additional costs
3. Monitoring agency status
Track agency responses in the Supplier overview:
Accepted invitations
Declined invitations
Pending responses
Last activity date
Best practices
Documentation preparation
Before starting the process:
Compile existing agency terms
Document current fee structures
Gather agency contact information
Prepare standard contract templates
Communication strategy
Keep agencies informed by:
Sending advance notification
Providing clear instructions
Setting response deadlines
Offering support contacts
Monitoring and follow-up
Maintain oversight by:
Regularly checking the Supplier overview
Following up on pending invitations
Addressing agency questions promptly
Documenting all responses
Benefits
For companies
Maintain existing agency relationships
Reduce administrative overhead
Standardize agency management
Track acceptance status easily
Ensure process compliance
For agencies
Retain existing terms
Simple acceptance process
Clear fee transparency
Streamlined onboarding
Immediate platform access
Need help?
Our support team is happy to help. Please don’t hesitate to reach out if you have any questions.