Managing recruitment agency contracts efficiently is crucial for maintaining consistent terms and fee structures across your organization.
Recruitee’s master agreement feature helps standardize your agency relationships and streamlines the contract management process.
Why use master agreements?
Standardize agency fee structures
Maintain consistent payment terms
Streamline agency onboarding
Enforce compliance across all agency relationships
Reduce administrative overhead
Centralize contract management
Prerequisites
Administrator access to Recruitee
Permission to manage master contracts
Understanding of your organization’s fee structures and payment terms
Step-by-step process
1. Accessing master agreements
Navigate to https://app.recruitee.com/#/dashboard/overview
Go to AgencyHub
Click Agency Contracts
2. Creating a new contract
Click Create contract
Enter the contract details:
Contract name (make it descriptive and clear)
Select fee currency
Choose contract type (Permanent/Freelance/Secondment jobs)
3. Configuring fee information
Set up the fee structure:
Choose structure type (Percentage/Fixed/Custom)
Enter fee details
Specify payment terms (in days)
Define payment timing options
4. Setting up payment & restitution terms
Configure payment terms
Set restitution conditions
Define guarantee periods
Establish exclusivity terms if applicable
5. Managing transaction fees
Click the transaction fee toggle
Choose the fee arrangement:
The company pays the full transaction fee
The agency pays the full transaction fee
Split fee arrangement
Adjust the percentage slider if using a split arrangement.
6. Finalizing the contract
Click Save to store the contract
Select agencies to apply the contract to
Click Apply to implement changes
Best practices
Naming conventions
Use clear, descriptive names
Include region or contract type if applicable
Add version numbers if needed
Fee structure tips
Keep structures simple and clear
Document any special terms
Consider regional variations
Align with market standards
Contract management
Review contracts periodically
Update terms as needed
Document changes and reasons
Maintain version control
Troubleshooting common issues
Invalid currency selection
Fee structure conflicts
Payment term inconsistencies
Agency assignment errors
Security considerations
Verify all contract terms before saving
Double-check agency assignments
Document all changes
Maintain audit trail
Need help?
Our support team is happy to help. Please don’t hesitate to reach out if you have any questions.